Invoice interface
The EDI invoice interface enables you to submit invoices to Unite automatically, directly from your system. This reduces manual effort and saves time, costs, and resources.
Explanation of transmitted information
Please provide the following data:
Information on header level
All fields below are mandatory.
Description | openTRANS segment | Specifications |
Invoice number | INVOICE_ID | Unique document number for each invoice. |
Invoice date | INVOICE_DATE | Date the invoice was created or issued. |
Date of service/delivery | DELIVERY_DATE | e.g. shipment date of goods. |
Buyer address | BUYER_PARTY | Address of the ordering Unite entity. |
Supplier address | SUPPLIER_PARTY | Address of your legal entity issuing the invoice or dispatching the goods. Must include VAT ID. |
Unite supplier number | SUPPLIER_PARTY/PARTY_ID (type="buyer_specific") | As specified in the order. |
Invoice recipient | INVOICE_PARTY | Address of the Unite entity that will settle the invoice. Corresponds to the client. Must include VAT ID. |
Currency | PRICE_CURRENCY |
Information on item level (line level)
All fields are mandatory unless otherwise noted.
Description | openTRANS segment | Specifications |
Item number | SUPPLIER_AID | Item number from your submitted catalogue. |
Invoiced quantity | QUANTITY | |
Order unit | ORDER_UNIT | |
Unite price | PRICE_AMOUNT | Net unit price of the item based on the price quantity (see PRICE_QUANTITY). |
Total price | PRICE_LINE_AMOUNT | Net total price for the item line (PRICE_LINE_AMOUNT = PRICE_AMOUNT × QUANTITY ÷ PRICE_QUANTITY). |
Price quantity | PRICE_QUANTITY | Quantity on which the unit price (PRICE_AMOUNT) is based. |
VAT rate | TAX | e.g. 0.19 for 19% VAT. |
Date of service/delivery | DELIVERY_DATE | Date of service at item level (if different from header level). |
Order number | ORDER_REFERENCE/ORDER_ID | Order number for referencing the purchase order. |
Line item number | ORDER_REFERENCE/LINE_ITEM_ID | Line item number for referencing the purchase order. |
Remark – used for serial numbers | REMARK | Transmitted via special syntax in REMARK field. Find further information on serial numbers on this page and in the sample file below. |
Supported formats and transport protocols
Unite relies on the proven openTRANS data format to process invoices automatically and reliably. The Unite standard is based on openTRANS 1.0 (INVOICE).
Further supported formats and transport protocols are listed on the EDI interface overview page.
Sample invoice file
Below you’ll find a commented example file and specifications, including an EDIFACT guideline: